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Permanent free use of electronic invoices (electronic invoice application process and fees)

The use of electronic invoices (electronic uniform invoices) is one of the policies promoted by the competent authorities recently. The following summarizes the advantages and disadvantages of using electronic invoices, and teaches you how to use electronic invoices for free forever. After reading it, you will know whether your company is suitable for applying for electronic invoices .

1. Advantages and disadvantages of companies using electronic invoices

(1) Advantages

1. It is time-saving when issuing a large number of repetitive invoices
When creating a large number of documents, the same information can be copied and pasted, which saves time.
2. There is an electronic file of sales details that can be downloaded
The media declaration file of import and export data can be downloaded through the electronic invoice integration service platform of the Ministry of Finance (only the information of electronic invoices can be downloaded directly, and other import and export data should be manually added one by one to avoid penalty), and can be directly imported The business tax declaration system handles declaration operations.

3. Save storage space for paper invoices
According to Article 38 of the Commercial Accounting Law, all accounting documents, except those that should be kept permanently or related to unsettled accounting matters, should be kept for at least five years after the completion of the annual settlement process. Among them is the preservation of uniform invoices.

(2) Disadvantages
1. Increased operating costs
If you are looking for a value-added center (private enterprise), the initial setup fee is about $3,000-$9,000, and the annual payment to the private value-added center is $6,000-$20,000, and you need to purchase or rent electronic invoice-related equipment, and the purchase price is about $10,000-$40,000. It is a burden for small businesses.

2. The flexibility is low, and the transaction is recorded in the competent authority in real time
Electronic invoices cannot be issued with past dates and must be uploaded to the platform within 48 hours. All transactions will be recorded in time, even if they try to delete them, they will still be recorded.
Hand-drawn invoices are declared once every two months. It is more convenient to make amendments within two months, and the date of issuance is more flexible.

3. Tax inspection is easy and fast
Compared with paper invoices, cloud electronic information of electronic invoices is (1) real-time, (2) complete, (3) electronic (4) and not easy to modify, which is convenient for the IRS to check (1) screening (2) checking (3) Summary (4) Precise tax payment. For merchants who use electronic invoices, it is much easier for the IRS to audit their accounts.

2. Electronic invoice application process

(1) Apply for a business certificate
The business certificate will be used in the subsequent authorization. You can apply at the "Business Certificate Management Center of the Ministry of Economic Affairs". If you are applying for the first time, you need to prepare the company seal first.

(2) Apply for an electronic qualification
First go to the "Ministry of Finance Electronic Invoice Integration Service Platform" to find relevant documents, download the "Electronic Invoice Integration Service Platform Service Application Form" and submit it to the National Taxation Bureau for application. In principle, all invoices issued need to be uploaded to the Ministry of Finance. You can download the Ministry of Finance Provided software (Turnkey) to upload invoices, if you do not understand how the software works, you can ask the value-added center for help.

(3) Apply for an electronic invoice number
First go to the "Ministry of Finance Taxation Portal Network" to download the application form for the digital track number of the electronic invoice and submit it to the National Taxation Bureau for application. After the National Taxation Bureau has completed the review, apply to the local tax collection agency. After passing the application, you can go to the electronic invoice integration service platform to get the number (Remember that you need to use the business certificate to register for the first time to log in) to obtain the account password of the electronic invoice integration platform and the authority to obtain the invoice track number.

(4) Application time: 2~3 weeks

3. Permanent free use of electronic invoices

If you only need to issue B2B and B2G electronic invoices, and issue B2C invoices separately (for example: B2C paper invoices), you can directly apply for electronic invoices with the Ministry of Finance and operate it on the Ministry of Finance's electronic invoice integration service platform, and you can use it for free E-invoice Oh.

Please click me for the electronic invoice integration service platform of the Ministry of Finance
https://www.einvoice.nat.gov.tw/

4. Electronic invoice Q&A
What is an electronic invoice?
According to the Ministry of Finance's "Electronic Invoice Implementation Operation Key Points", electronic invoices are uniform invoices issued, transmitted or received via the Internet or other electronic means. The process is as follows:
Entrust a third-party value-added service center to provide the electronic invoice system on its behalf, and connect to the electronic invoice integration service platform of the Ministry of Finance (hereinafter referred to as the large platform).
Electronic invoices are issued through the Internet and uploaded to the big platform by a third-party value-added service center.
The electronic invoices that have been issued can be saved as invoices in the cloud, or the electronic invoices can be printed out and delivered to consumers.

Electronic invoice noun recognition
Electronic invoice integration service platform of the Ministry of Finance: Because the name is too long, it is usually referred to as "big platform". Everyone's electronic invoice information is stored in it, and the "big platform" provides business person information to declare business tax and provides national sales information to the government , provide winning information to notify consumers.
Third-party value-added service center: Because it is difficult for business operators to build an electronic invoice system by themselves, they usually entrust third-party operators approved by the Ministry of Finance to assist in providing the system and uploading electronic invoices to the "big platform". There are many kinds of value-added centers, some provide POS machines for storefronts, some use mobile devices such as IPADs to open, and some use computer web pages to open, you can choose the one you like.
National Taxation Bureau: The electronic invoice system is provided and uploaded by the value-added center, but the digital track of the electronic invoice is issued by the National Taxation Bureau. Usually, the value-added center will apply for the digital track from the National Taxation Bureau in one go.
Electronic invoice track number: The electronic invoice will have the same number as the paper invoice, so you must apply for a fixed quantity in advance, and if it is not enough, you must apply for an additional one.
Blank track upload: Unused blank track numbers for each issue need to be uploaded to the big platform, and some value-added centers will help upload them.
Electronic invoice certificate: The "two-dimensional barcode voucher" you get at the supermarket is mainly to prove that you have this electronic invoice, which can be redeemed for prizes.
Cloud invoices: paperless in the true sense, can be recorded through various vehicles. In practice it is only helpful to individual consumers.
Vehicles: Various exclusive tools for storing cloud invoices, such as: "Easy Card", "Membership Card", etc.
Common carrier: It is a carrier for buyers to use for all business operators who issue cloud invoices, such as "mobile phone barcode carrier" and "natural person certificate carrier".
Returning to the account: The cloud invoice information of various "vehicles" is fixedly linked to the "common vehicle" for unified reward matching.

Electronic invoice application process
Have a business certificate: You can apply for it at the Business Certificate Management Center of the Ministry of Economic Affairs to operate and authorize other managers on the "big platform". It is also necessary to authorize professional agents (accounting firms) to download electronic invoice information for smooth File sales tax.
Choose a value-added center: There are many value-added centers, and you can find the one that suits you in the list of value-added centers on large platforms. There are buyout system, monthly rental system, traffic system, some need to purchase POS machines and receivers separately, and some only use computer web pages or mobile devices to issue electronic invoices. Depending on whether you are a storefront or not, you can decide whether you need a physical machine or not. You can decide whether to use flow control according to your own consumption.
Apply to the National Taxation Bureau for the digital track number of the electronic invoice: link to the application form for the digital track number of the electronic invoice, because most of the content must be prepared by the value-added center, so usually the value-added center will apply together with the track number in a one-stop process. The main thing is that you have to decide how many sets of character tracks you want to apply for each issue? The amount for one issue is two months, and one set is 50 electronic invoices. It is recommended to increase the amount by 20% in case it is too late Apply for a new one.
Platform registration: Log in to the "big platform" with "business certificate" or "account password" to complete the business registration operation.
Log in with the certificate to obtain the number and allocation of the track number: log in to the "big platform" every issue to apply for a new issue of the track number, and get the result of the number allocation after about an hour.
Start to issue: issue, transfer, upload, invalidate, discount, etc. the downloaded track number through the value-added center.
Upload blank track: Unused numbers in each period must be uploaded to the "big platform", and some value-added centers will automatically upload.
Download media application files: You can download the files by yourself or authorize the firm to declare the current business tax in each period.

Frequently asked questions about electronic invoices are as follows:
 
What are B2G, B2B, B2C?
B2G : Businesses and governments conduct transactions through e-commerce.
B2B : Businesses and governments conduct transactions through e-commerce.
B2C: A transaction mode in which enterprises open to individuals through network transmission.
Most business people choose the B2C model, because B2C is not only open to individuals, but also can open companies as long as they enter the unified code. There is no restriction on the industry to apply for B2C, as long as the following conditions are met, you can apply for B2C.

"There is no outstanding business tax and fines, profit-seeking enterprise income tax and fines."
"Agreed to upload the integrated service platform and save it within 48 hours after the electronic invoice is issued."
"Able to accurately grasp the basic information of the buyer", that is, a business person whose basic information such as the name, mobile phone number or e-mail account and other contact information and delivery address of the non-business person has been fully archived and can be updated in real time. Apply for "Electronic Invoices for Transactions between Business Persons and Non-Business Persons" in accordance with the operation points.

If your time is precious, Jingxun United Accounting Firm can assist you in importing electronic invoices, and the whole package can be done!